Job Summary
Join Team Qreety as a dedicated Virtual Assistant and step into a dynamic role where your organizational skills and proactive mindset shine. Be the backbone of efficiency, managing schedules, streamlining communication, and supporting key projects for our team. You’ll play a crucial part in ensuring everything runs smoothly, allowing our team members to focus on their big-picture goals. If you’re passionate about problem-solving, thrive in a remote environment, and love bringing structure to chaos, this is the role for you!
Your Role
As a Virtual Assistant (VA) at Team Qreety, your main responsibility will be to provide remote administrative, technical, or creative support to clients and our internal team, helping them efficiently manage tasks and projects. They act as a reliable and proactive partner, ensuring smooth day-to-day operations and enabling clients to focus on their core responsibilities.
The ideal Virtual Assistant is tech-savvy, detail-oriented, and adaptable, capable of managing diverse tasks and responsibilities. They are committed to delivering high-quality results while maintaining flexibility and professionalism in a remote work setting.
Ideal Candidate
Manage and organize schedules, tasks, and meetings
Respond to emails, phone calls, and other communications promptly
Conduct online research and prepare reports or summaries
Maintain and update records, databases, and spreadsheets
Coordinate travel arrangements, including booking flights and accommodations
Assist with social media management, content creation, and posting
Handle customer service inquiries and provide support as needed
Perform light bookkeeping or invoicing tasks (if required)
Support project management by tracking deadlines and progress
Requirements
Experience and Skills
To excel in the Virtual Assistant role, candidates should have proven experience in virtual assistance, administrative support, or a similar remote position. Strong communication skills in English & Arabic, both written and verbal, are essential for interacting professionally with clients and team members. The ideal candidate is tech-savvy, with proficiency in tools like Google Workspace, Microsoft Office, project management platforms, or CRMs. Exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines are critical for success.
Traits and Requirements
Adaptability, resourcefulness, and a proactive approach to problem-solving are key traits, along with excellent time management skills to effectively work across various time zones. A stable internet connection and a dedicated workspace are necessary for this remote role, and candidates must demonstrate confidentiality and discretion in handling sensitive information.
Tools
Odoo
You need to be a master of Odoo. This will be your primary tool for managing and streamlining business operations, from CRM and inventory to accounting and project management. You must ensure that workflows are not only optimized but also seamlessly integrated and professionally executed to drive business efficiency.
Google Workspace
Being an expert in Google Workspace is equally important. Your proficiency in tools like Gmail, Google Drive, Docs, Sheets, and Calendar will set the foundation for seamless collaboration and productivity, making your mastery of this suite essential for delivering high-quality results.
Zapier
Zapier is your go-to tool for automating workflows and connecting apps. You understand all of its features, specs, and functionalities to ensure that every integration runs smoothly and efficiently, streamlining processes and enhancing productivity across systems.
What You'll Do
001
Coordinate calendars, schedule meetings, and handle email correspondence to ensure smooth daily operations.
002
Perform online research, gather data, and create clear, concise reports to support decision-making.
003
Maintain and update databases, spreadsheets, and file systems to keep information accessible and well-organized.
004
Assist in managing social media accounts, creating and scheduling posts, and engaging with online communities.
005
Arrange travel plans, including booking flights, accommodations, and transportation, while ensuring all details are efficiently managed.